We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.
Please read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
We ask that you read this Policy, and any other privacy or fair-processing notice provided to you on specific occasions, so that you have a clear understanding of how we interact with your personal data. Any other relevant notice or policy supplements, and does not override, any other unless stated.
Please note that our website and services are not intended for children, and that we do not knowingly collect personal data relating to children.
Draper Lang LLP collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. We are registered as a data controller with the Information Commissioner’s Office, which is the UK’s supervisory authority for data protection matters.
Draper Lang LLP is a limited liability partnership with its registered office situated at 12A Hart Street, Henley on Thames, Oxon RG9 2AU. We are a commercial law firm specialising in employment law advice. We are incorporated in England and Wales (this is where we are registered) under LLP number: OC371676.
Personal data is information about a living individual from which that individual can be identified (whether through one piece of data alone or through a combination of data).
The personal information we collect about you is made up from the information you give to us during your use of our website and services, such as when you submit a message or query via the website. This may include such information as your name, email address, contact telephone number and other information contained in your message or query such as information about your employer or employment situation.
To process personal data, we must have a lawful basis. We always ensure that this is the case. We gather this information for the following most frequently used legal bases: to allow us to process your queries; to provide you with information requested by you; for administrative or operational reasons relating to the website or our services; for marketing purposes (please see below for further details); for internal analysis and research; to comply with legal and regulatory requirements; and to help detect and deal with crime and unsavoury behaviour.
We may monitor and record communications with you (such as emails) for the purpose of quality assurance, training, fraud prevention and compliance.
The phrase ‘special categories of personal data’ denotes particularly sensitive data to which more stringent processing conditions apply. It comprises data concerning your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life or sexual orientation, and genetic data and/or biometric data.
We may collect special categories of personal data, generally in connection with legal advice that we provide. If so, we will ensure we have an appropriate special- category condition to enable us to process it.
We will only use your personal data for the purposes for which we collected it, unless we fairly consider that we need to use it for another reason and that is compatible with the original purpose. If you wish to receive an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis that allows us to do so.
We collect aggregated data for statistical purposes, such as assessing the popularity of certain pages on our website. Aggregated data does not reveal your identity (either directly or indirectly), and is not considered to be personal data. To the extent that we use or combine any aggregated data so that you can be identified, we would treat the aggregated data as personal data and would therefore use it only in accordance with this Policy.
In all cases, we do not collect more data than we believe is necessary.
We may from time to time use agents and service providers to collect, hold and process on our behalf your personal information for the purposes set out in this Privacy Policy. These agents and service providers act on our instructions and will only use your information as we tell them to.
We will share personal information with law enforcement or other authorities if required by applicable law or we may share your personal information to respond to claims, or to protect our rights, interests, privacy, property or safety where it is necessary to protect your vital interests.
We will not share your personal information with any other third party.
Our website uses cookies. For more information on which cookies we use and how we use them, please see our Cookies Policy.
For further information on cookies generally visit www.aboutcookies.org or www.allaboutcookies.org.
The internet is not a secure medium. However, we have put in place appropriate security measures and procedures as set out in this Privacy Policy to prevent personal information from being accidentally lost or use or access in an unauthorised way.
We take the security and privacy of your personal information extremely seriously.
We have strict internal procedures which cover the storage, access and disclosure of your information and we limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
All our members and consultants and employees who have access to your personal data are required to adhere to our privacy policy and we have in place contractual safeguards with our third-party data processors to ensure that your personal data is processed only as instructed by us.
We take all reasonable steps to keep your data safe and secure and to ensure that only those with a legitimate interest to access your data can do so. Once we have received your personal data, we will use procedures and security features to try to prevent unauthorised access.
Please contact us using the details in section 11 below if you would like more information about this.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
At this stage we do not transfer any personal data outside of the EEA. We will use our best endeavours to ensure all 3rd parties deal with personal data in a GDPR compliant manner.
In the unlikely event that our business is sold or integrated with another business your details may be disclosed to advisers and any prospective purchaser and their advisers and may be passed onto new owners.
Under the General Data Protection Regulation you have a number of important rights. In summary, these include:
fair processing of information and transparency over how we use your use personal information;
access to your personal information and to certain other supplementary information that this Privacy Policy is already designed to address;
require us to correct any mistakes in your information which we hold;
require the erasure of personal information concerning you in certain situations.
to receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
object at any time to processing of personal information concerning you for direct marketing;
object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
object in certain other situations to our continued processing of your personal information; and otherwise restrict our processing of your personal information in certain circumstances.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
email, call or write to us (see contact details below);
let us have enough information to identify you;
let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
let us know the information to which your request relates.
This Privacy Policy was last updated in September 2021.
We may change this privacy policy from time to time and may also notify you of changes to our privacy policy by email. We recommend you check this Privacy Policy from time to time in order to ensure you are aware of the most recent version.
We hope that you will be satisfied with the way in which we approach and use your personal data or that we can resolve any query or concern you raise about our use of your information. If you have any queries about the security of your data and the way in which it is used by us, please contact us using the details below and we will endeavour to help.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 1231113.
11. How to contact us
If you would like to contact us with any queries or comments or if you have any questions about this Privacy Policy or the information we hold about you please send an email to davidblomfield@draperlang.co.uk or contact us by post marked for the Attention of the Data Protection Partner, Draper Lang LLP, 12a Hart Street, Henley on Thames, Oxfordshire, RG9 2AU.
Updated September 2021